[Quantum-ms] 2024 Fall - early course registration for incoming Quantum MS students

Tue Jul 23 16:53:51 EDT 2024

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general inquiries, please reach out to ee-studentaffairs at ee.columbia.edu

*July 23, 2024*

*Dear Incoming Master’s Student, *

Welcome to the Quantum Master of Science and Technology (QST) Program at
Columbia University! We are looking forward to meeting you on campus soon
at the start of the next journey in your education as graduate students.
Prior to your arrival on campus at the end of August, it is important you
start thinking about the courses that you wish to take, pre-register for
them, and learn about the events before the start of the semester.

*(1) Planning Your Program of Study*

To plan your program and courses, please consult the following:

●       QST MS program information and Track Electives:
https://quantum.engineering.columbia.edu/content/curriculum

●       Quantum course lists by topic:
https://quantum.columbia.edu/quantum-courses

●       Videos presenting classes offered in Fall 2024, on the page for the
2024 incoming graduate student orientation -
https://www.ee.columbia.edu/ee-and-ce-graduate-student-orientation *Please
watch these videos before registering to classes.*

●       QST MS program requirement checklist:
https://www.ee.columbia.edu/sites/default/files/content/MS%20Quantum%20Program%20Requirement%20Checklist%202024%20fall.pdf

●       Columbia-wide course bulletin (directory of classes):
http://www.columbia.edu/cu/bulletin/uwb/

●       School of Engineering and Applied Sciences bulletin:
http://bulletin.engineering.columbia.edu/

●       Graduate student orientation (Thursday, Aug 29, 2024):
https://ee.columbia.edu/ee-and-ce-graduate-student-orientation

*(2) Advising*

You will be assigned a SEAS or Physics faculty member for an advising
session as part of the EE graduate student orientation to discuss your
academic plans and questions about modifying your initial course
selections. Note that students do not need to obtain a faculty advisor’s
approval for registration, but we highly recommend using this opportunity
to talk to a professor. We will contact you about your advising appointment
closer to the orientation.

*(3) Course Registration*

Registration is done in several cycles. There are opportunities for early
registration in August and at the end of August. The final registration can
be done/modified as far as mid-September (during the Change of Program
Period). To maximize your chances to get into high demand courses, you
should attempt doing early registration in August for courses that allow
it. General information about registration is provided at this site:
https://www.registrar.columbia.edu/content/registration-and-enrollment.
Special rules may apply for SEAS students.

*(3.1) Registration times and semester start*

The Columbia university academic calendar is published at:
http://registrar.columbia.edu/event/academic-calendar (to see applicable
dates, select 2024/2025 Fall). For early registration across the
university, see the calendar at
https://www.registrar.columbia.edu/content/registration-dates-2024-2025-0.
Some (but not all) MS SEAS early registration dates are listed on that
site. Note that the calendar (as of 7/17/2024) does not show the
earliest registration dates for incoming graduate engineering students.

*Early registration for incoming MS EE students starts with July 24 - July
26th 2024 period*, and continues during August 5th - August 16th and August
27th - August 29th.

*The final registration, also called Change of Program Period, is from
September 3rd until September 13th.*

The* First Day of Classes is Tuesday, September 3rd*, 2024.

*Friday, September 13, 2024 is the end of change of program period*. This
is the last day to add a class, and the last day to receive tuition refund
for classes dropped  Registrar/academic calendar.
<https://registrar.columbia.edu/event/academic-calendar?acfy=50&acterm=6&acschool=14&keys=&field_event_type1_tid%5B%5D=21&field_event_type1_tid%5B%5D=22&field_event_type1_tid%5B%5D=23>

Registration is done through the SSOL <https://ssol.columbia.edu/> (student
services online) registration site (http://ssol.columbia.edu).

*(3.2) Registration into classes for QST graduate students*

QST students can register for any SEAS Department and PHYS courses and
cross-listed courses through the SSOL <https://ssol.columbia.edu/> (student
services online) registration site – http://ssol.columbia.edu. For 2024
fall registration, many class registrations will be managed via waitlists,
where students will get onto the SSOL waitlist, and subsequently be moved
into full registration by faculty members and EE administrators. QST
students have priority for EE cross-listed courses, over other SEAS or
Columbia students. Cross-listed EE courses have course codes starting with
EECS, CSEE, EEOR, BMEB, BMEE, ECBM, EEME, etc. The process of moving
students from the waitlists to the full registration will take several
weeks, so students need to be patient.

*(3.3) Registration into COMS classes for EE graduate students*

(i) The Computer Science Department manages registration for QST students
for CS classes (course codes COMS, CSOR,...) through direct SSOL
<https://ssol.columbia.edu/> registration or through SSOL waitlists. SSOL
waitlists allow students to put their name into the course, where CS
administrators and instructors select which students will be moved to full
registration. Entry into these courses cannot be guaranteed and typically
second-year students get higher priority when seats become available.

(ii) QST students will have access to the waitlists for the majority of
COMS 4000 and 6000-level COMS courses starting in late August or September.

*(3.4) Registration into courses in other SEAS departments for QST graduate
students*

Some departments may block course registration to students outside their
department during the early registration periods in July/August. This
changes later in the registration process in September. If a course is full
in SSOL, you can sometimes join the SSOL waitlist. If you have questions,
consider contacting that class’ department.

*(3.5) Registration requirements and important rules*

●       When registering, make sure to follow the rules/requirements which are
summarized in the Program Checklist
https://www.ee.columbia.edu/sites/default/files/content/MS%20Quantum%20Program%20Requirement%20Checklist%202024%20fall.pdf

●       Any questions can be addressed at the orientation or in the meeting
with QST faculty.

●       You can register for up to 15 credits per semester. Note that a
normal load for full-time students is 12 credits. Students on a student
visa must carry the full load in every semester (full load is 12
credits  except
in the last semester when it can be less).

*(3.6) Pre-Registration limits for all master’s students in SEAS*

*For students in 30-credit MS programs including QST*

●       During pre-registration, master’s students are only able to
register for a maximum of 15 credits, including courses for which the
student is registering on the waitlist. As has been past policy and
practice, graduate students may not take more than 15 credits per semester,
and students are reminded that they are billed per credit. In addition,
graduate students are reminded that if they drop classes after the last day
of the Change of Program (add/drop) period, they will be charged tuition
for the dropped classes.

●       SEAS master’s students in their first or second semester will only
be able to be simultaneously registered and waitlisted for up to 15 credits.

●       SEAS master’s students in their third or fourth semester will only
be able to be simultaneously registered and waitlisted for up to 9 credits.

●       Example: if you are a third semester student and you are registered
for 7 credits and want to waitlist a class for 3 credits, you will not be
able to. Your total waitlisted/registered credits would be 10 which is
above the 9-credit max. You will either need to register or waitlist a
class that is 2 credits or drop a class you are registered for to waitlist
the 3-credit class.

●       Example: If you are a first or second semester student, currently
registered for 9 credits and waitlisted for 3 credits and want to register
for an open 4 credit course, you will not be able to. Your total
waitlisted/registered credits would be 16 which is above the 15 max. You
will need to either drop a class or remove yourself from a waitlist.

*(4) Summary and Advice*

Please carefully review this email. We realize that there is a lot of
information in this email and it might be overwhelming at first. However,
there is time to finalize your course selections until the end of the
“Change of Program Period” in September. Note also that at this point
several of the classes might have long waitlists, but in most cases, these
waitlists clear up and students typically get into the majority of the
classes they want in September.

If you have any questions, please contact the EE Director of Student
Affairs, Elsa Sanchez (ee-ms-advising at ee.columbia.edu).

For career related questions, please contact the EE Career Placement
Officer, Jennifer Lee (ee-career at ee.columbia.edu) who recently sent out a
career survey for you to complete by August 1st, 2022.

We wish you an enjoyable summer and look forward to meeting you on campus
for the start of the Professional Development and Leadership program (PDL)
and for the EE graduate student orientation.

Best Regards,

Elsa Sanchez, EE Director of Student Affairs

*Elsa Sanchez*
*(pronouns: she/her/hers)*
*Director of Student Affairs*
Columbia University
Department of Electrical Engineering
500 W. 120th Street, Rm. 1300, New York, NY 10027
*212-854-3104* (T), 212-932-9421 (F)
*es240 at columbia.edu <es240 at columbia.edu>*
*OFFICE HOURS: Monday-Friday from*
*10:30am - 12:00pm and 2:30pm - 4:00pm*

Schedule an appointment!
<https://urldefense.proofpoint.com/v2/url?u=https-3A__calendly.com_es240_officehours-3Fmonth-3D2021-2D02&d=DwIFaQ&c=009klHSCxuh5AI1vNQzSO0KGjl4nbi2Q0M1QLJX9BeE&r=SD-9ztpHDQVkXLFc0zdc9RZWqGhdQ2vAJZ0O73eMlt0&m=9wxzw-huuyEhins-H78HY7oafIcqzz63QdIbvbmzdotB1zBIaVUKTAzA8i8AfSG7&s=qxcbAjgJiC2dCY1ZFn-smIysQh1pXf3-f3cDCdMlLlg&e= >
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